How To: Web Meeting / MeetingManager

How to Use the MeetingManager Software

Setting up MeetingManager

To host any type of meeting, you need to download and run the MeetingManager client.

1. In a web browser, go to meeting.line.one
2. Click the Download MeetingManager link.
3. Download MeetingManager and run it. 

Launch MeetingManager by clicking the MeetingManager shortcut from the desktop.

Login using your Portal Username and Password.  Alternatively, you may also log into your company’s dedicated conference using the Conference Username and Password. If you do not know either your portal or your company’s conference login information, please contact your system administrator.  If the Meeting Server Address is blank, fill this with meet.line.one. 

Note:  This is the same username and password used to access your Phone User Portal at portal.line.one.  If you do not know your user portal credentials, click here to fill out the information requested and your credentials will be emailed to you.

Once logged in, you can see in the MeetingManager Control Panel, the list of scheduled meetings and the following options available:
- Host an unscheduled meeting
- Join a meeting
- Schedule a meeting

Hosting a Meeting

Click Host to host an impromptu meeting.

Here you may select the type of meeting you would like to immediately launch.

1. Optionally, enter a Subject and Password by going to the next screen. If you enter a password, the invitees also need to enter the same password.
2. For security reasons, you can limit your meeting attendees to be Only attendees from my network, with the exception of authorized public IP addresses. 
3. Click Attendee Emails if you want the attendee's emails to be required.
4. Click Continue.

Note: As you see in the image below, the MeetingManager offers helpful Informational Notes throughout the Control Panel. 

Joining a Meeting

When you receive an invite from the host:

1. Go to portal.line.one
2. Click the Join Meeting icon.
3. Fill in the Meeting ID, Meeting Password and Your Name.
4. Click the Join Meeting button.
   
5.  If the meeting is a webinar, which does not require any download, you now join the meeting.
6. If the meeting is not a webinar and you have a Java Virtual Machine (JVM) installed on your system a message will prompt you to install MeetingManager. Click Accept. Otherwise, you have to download the MeetingManager client and run it. If you have the MeetingManager client already installed, follow these steps to join a meeting:
   1. Launch MeetingManager by clicking the MeetingManager shortcut from the desktop.
      
   2. Click Join then fill in the fields.
      
   3. Enter the Meeting ID, Meeting Password (if required), Your Name and the Meeting  Server Address.
   4. Click Join Meeting.

Pausing and Starting Application Sharing

When you start a meeting, by default, your desktop will be shown to meeting attendees.

• To pause sharing your screen, click the Pause button.
  
• To start showing your screen again, click the Start button.
  

Changing Application Sharing

By default, your desktop is shown to the other attendees. The drop-down list displays all the applications open in your system. To show another application, click the drop-down and choose a running application from the list.
 

Changing Presenter

The attendees who have joined the Interactive Meeting can also be the Presenter to show his or her computer screen to other meeting participants. By default, the Host will be the Presenter. However, during a meeting, the Host and the current Presenter can assign any participant to be the Presenter. To change the Presenter, click Change Presenter and choose the Presenter.

Give Control

During the meeting, you as the Presenter can assign a participant as the Controller. The Controller is the person who can control your mouse and keyboard.
To change the Controller, click Give Control, then choose the participant you want to assign control to or click on a name in the list of participants and click Give Control.

Click Give Control then Reclaim Controller to regain control from the specified controller(s).

Chatting

While convening a meeting you can also chat with attendees. To chat with the attendees:

• Click Chat.
  
• In the Chat window, you have the option of choosing the attendees with whom
   you want to chat. Click the drop-down arrow and select the attendees.
• Type in the text and click Send. To save the chat transcript, click Save. Browse
   to the location and save the file. The chat is saved as a text file or a rich text file.

Recording
 During a meeting, you can record the actions on the Presenter’s screen. It also records the voice captured by the microphone on the Presenter’s computer. To record the meeting conversation, you need to turn on your speakerphone and move it close to the microphone in order to capture conversations.

Click the Record button to start recording and click it again to stop recording. When stopping the recording, the system will ask where to save the recording file. The file is an executable. Just run the file, and it will replay the entire recording session

Meeting Manager Quick Guide

If you need any assistance or have any questions, simply dial 611 from your LineOne phone or call 337-417-9020

You can also email us at Support@Line.One or visit us at http://Line.One/Support